Invoicing in the UK
If you sell a product or a service, you need to give your customer an invoice by law. An invoice is not the same as a receipt, which is an acknowledgement of payment. You and the customer also have certain obligations on payment and the invoice must include certain information, specially if you are registered for VAT.
What an invoice must contain
Each invoice must contain the following data:
- Your name and address
- Your customer's name and address
- Total amount payable
- Date of the invoice
- A clear description of what you are charging for
If you are registered for VAT, your invoice must also include the following:
- An invoice number which is unique and follows on from the number of the previous invoice - if you spoil or cancel a serially numbered invoice, you must keep it to show to a VAT officer at your next VAT inspection
- The total amount of VAT charged
If your company is a registered limited company, the invoice must also include:
- Your company registration number
- The full company name as it appears on the certificate of incorporation
- Any business name used in your business
- An address where any legal documents can be delivered to you if you’re using a business name
You can also put the names of the directors on the invoice but if you do so, you must include the names of all directors.
The MyOnlineInvoice templates provide you all the necessary fields to put your data on the invoice. If you wish to include any other information on the invoice, use the description field.